Privacy Policy & Data Protection

At Jolly & Co. Chartered Accountants ("we", "our", or "us"), we value your trust and are steadfast in protecting your privacy and confidential financial information. This Privacy Policy outlines our practices regarding the collection, handling, processing, and safeguarding of information obtained when you visit our website (https://jollyandco.in) or engage our firm for Chartered Accountancy, taxation, audit, or business advisory services.

1 Information We Collect

Depending on the nature of your interaction and the professional services requested, we may collect the following categories of information:

• Personal Identification Information: Full name, email address, mobile phone number, residential or business address, and designation.
• Statutory & Identification Records: Permanent Account Number (PAN), Goods & Services Tax Identification Number (GSTIN), Aadhaar details / Virtual ID (for e-verification purposes), Corporate Identification Number (CIN), Director Identification Number (DIN), and Digital Signature Certificate (DSC) credentials when authorized.
• Financial & Business Data: Bank account statements, financial ledgers, balance sheets, invoices, purchase and sales registers, payroll information, and previous years' tax returns necessary for bookkeeping, audit, or filing.
• Website Usage Data: IP address, browser type, operating system, pages visited, and general browsing statistics gathered through standard server logs and cookies to improve website performance.

2 How We Use Your Information

We process client information strictly for legitimate professional and statutory purposes, including:

• Preparing, calculating, and submitting statutory returns on official government portals (such as the Income Tax e-Filing Portal, GST Portal, MCA/ROC Portal, and TRACES).
• Conducting statutory audits, tax audits, internal audits, and stock audits as mandated under Indian laws.
• Maintaining day-to-day accounting, bank reconciliations, ledger books, and monthly MIS reports.
• Assisting with company formation, LLP incorporation, MSME/Udyam registrations, and trademark filings.
• Communicating important compliance deadlines, statutory updates, tax changes, and responding to your enquiries.

3 Non-Disclosure & Information Sharing

We never sell, lease, rent, or trade your personal or financial data to any third party for marketing or advertising purposes. Your information is shared only under the following specific circumstances:

• Statutory Authorities: With the Income Tax Department, Central Board of Indirect Taxes and Customs (CBIC), Ministry of Corporate Affairs (MCA), Reserve Bank of India (RBI), or judicial bodies when legally mandated or instructed by you for compliance filing.
• Authorized Personnel: Internal team members, article assistants, and technical specialists bound by non-disclosure and professional confidentiality agreements.
• Client Authorization: With banks, financial institutions, or prospective investors only upon your explicit written authorization or request.

4 Data Security & Storage Measures

We employ multi-layered technical, administrative, and physical security measures to safeguard your electronic documents and physical records:

• SSL/TLS Encryption: Our website uses active SSL encryption to ensure that any enquiry or message sent through our contact forms is transmitted securely.
• Restricted Access: Client records and accounting files are stored on secure servers with role-based authentication and strong password requirements.
• Periodic Backups: Secure encrypted backups are maintained to prevent accidental data loss or disruption.

5 Record Retention Period

In adherence to statutory requirements under the Income-tax Act, 1961, the Companies Act, 2013, and the Central Goods and Services Tax Act, 2017, books of accounts, return acknowledgments, and audit working papers are retained for the legally prescribed statutory duration (typically 6 to 8 financial years). Upon completion of the statutory holding period, documents may be archived or securely disposed of.

6 Your Privacy Rights

As a client or website visitor, you are entitled to:

• Request copies of your filed returns, financial statements, and computation sheets prepared by our firm.
• Request correction or updating of any inaccurate contact or business information.
• Opt out of receiving periodic compliance newsletters or informational updates at any time by contacting us.

7 Cookies & Analytics

Our website uses standard essential cookies to deliver a responsive, smooth user experience (such as remembering form states and optimizing loading speeds). We do not deploy intrusive tracking or sell behavioural profiles to ad networks. You may disable cookies in your web browser settings if you prefer, though some website features may operate with reduced functionality.

8 Changes to This Policy

We may update this Privacy Policy from time to time to reflect amendments in tax laws, regulatory directives from ICAI, or advancements in technology. The revised policy will be posted on this page with the updated effective date.